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Electronic Public Procurement - Pre-Award - Part 2: Transactions prEN XXX

Scope

This document provides specifications on transactions for exchanging electronic documents as part of the business processes and procedures in the pre-award area.

The activity will firstly define the business terms of a transaction and map these information entities to the eProcurement Ontology to ensure semantic interoperability. Thereby it will structure the information entities involved into comprehensible transactions that can facilitate the data exchanged between the actors involved in the pre-award processes. Throughout the process of transaction development, it will be necessary to identify controlled vocabularies that support the use information entities in a structured way and to describe the business rules that govern the use of information entities.

The transactions that are developed for the pre-award procedures (e.g. Open Procedure and Restricted Procedure) will be furthermore supported by a Procedural Architecture and Guidelines for Pre-Award Procurement. The processes and transaction in focus of this activity are described in the following.

eAccess: Electronic access to procurement documents and specifications, including electronic access to supporting documents for sellers in the preparation of a Tender response. This includes expressing interest in a business opportunity to be listed in the procurement procedure. The following transactions are of specific relevance for the phase and shall be assessed by the project:
• Subscribe to Procedure
• Subscribe to Procedure Confirmation
• Unsubscribe to Procedure
• Unsubscribe to Procedure Confirmation
• Procedure Status Inquiry
• Call for Tenders
• Invitation to Tender
• Pre-Award Catalogue Request
• Call for Tender Questions
• Call for Tender Answers

eSubmission: the business process and activities related to secure submission of tenders, qualifications and/or catalogues in electronic format to the buyer (contracting authority/contracting entity), which can receive and process it in compliance with applicable legal requirements. The following transactions are of specific relevance for the phase and shall be assessed by the project:
• Tender Submission
• Pre-Award Catalogue Response
• Tender Reception Notification
• Qualification Submission
• Qualification Reception Notification
• Tender/Qualification Withdrawal
• Tender/Qualification Withdrawal Notification

eEvaluation: Evaluation of the electronic tenders, qualifications and/or catalogues received by the buyer following the closing deadline of a qualification process or tender competition, including electronic exchange to enable the clarification of tender and qualification content by evaluations. This includes support for the process to reject a qualification document for a particular reason or that an economic operator has been invited to submit a tender or that a tender has been rejected or awarded to a particular economic operator. The following transactions are of specific relevance for the phase and shall be assessed by the project:
• Tender Clarification Request
• Tender Clarification
• Qualification Rejection

eAwarding: Information exchange regarding the assessment results of submitted documents. The following transactions are of specific relevance for the phase and shall be assessed by the project:
• Awarding Notification

There are transactions of the pre-award which are already covered and well-described by existing initiatives like eForms and ESPD. However, these documents play an important role and have an important impact on the pre-award process. .... COMPLETE SCOPE DOES NOT FIT IN THIS FIELD DUE TO RESTRICTION TO 4000 CHARS