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Electronic Public Procurement - Pre-Award - Part 1: Choreographies

Scope

This document provides specifications on business processes for exchanging electronic documents as part of the business processes and procedures in the pre-award area.

The activity will firstly describe the objectives of each pre-award building block and thereby describe their underlying requirements. Part of a building block definition will be a description of the actors and roles involved in the respective communication. The choreographies and operational definitions that are developed for the pre-award procedures (e.g. Open Procedure and Restricted Procedure) will be furthermore supported by a Procedural Architecture and Guidelines for Pre-Award Procurement. The additional Procedural Architecture and guidelines will help to assemble pre-award standards to meaningful and lawful process choreographies and to use the pre-award standards to execute open and restricted procedures. Support of other procedures like DPS, electronic auctions, competitive negotiated procedure, competitive dialog is also envisioned. Based on this it will be possible to define a choreography that determines how related data is exchanged in the respective business processes and how it should be handled by the actors involved in the communication. In order to constrain the communication further it will be necessary to define pre- and post conditions to perform this choreography including its variants.

The key aspects covered by this choreography specification are intended to capture and describe the essential pre-award phases, processes and transactions that are relevant to execute pre-award procedures. The processes and transaction in focus of this activity are described in the following.

eAccess: Electronic access to procurement documents and specifications, including electronic access to supporting documents for sellers in the preparation of a Tender response. This includes expressing interest in a business opportunity to be listed in the procurement procedure. The following transactions are of specific relevance for the phase and shall be assessed by the project:
• Subscribe to Procedure
• Subscribe to Procedure Confirmation
• Unsubscribe to Procedure
• Unsubscribe to Procedure Confirmation
• Procedure Status Inquiry
• Call for Tenders
• Invitation to Tender
• Pre-Award Catalogue Request
• Call for Tender Questions
• Call for Tender Answers

eSubmission: the business process and activities related to secure submission of tenders, qualifications and/or catalogues in electronic format to the buyer (contracting authority/contracting entity), which can receive and process it in compliance with applicable legal requirements. The following transactions are of specific relevance for the phase and shall be assessed by the project:
• Tender Submission
• Pre-Award Catalogue Response
• Tender Reception Notification
• Qualification Submission
• Qualification Reception Notification
• Tender/Qualification Withdrawal
• Tender/Qualification Withdrawal Notification

eEvaluation: Evaluation of the electronic tenders, qualifications and/or catalogues received by the buyer following the closing deadline of a qualification process or tender competition, including electronic exchange to enable the clarification of tender and qualification content by evaluations. This includes support for the process to reject a qualification document for a particular reason or that an economic operator has been invited to submit a tender or that a tender has been rejected or awarded to a particular economic operator. The following transactions are of specific relevance for the phase and shall be assessed by the project:
• Tender Clarification Request
• Tender Clarification
• Qualification Rejection

eAwarding: ... COMPLETE SCOPE DOES NOT FIT IN THIS FIELD DUE TO RESTRICTION TO 4000 CHARS